• Corporate Executive Assistant

    Job Locations US-TX-Fort Worth
    Requisition ID
    2018-34246
    Employee Type
    Full Time-Regular
    Category
    Administrative
  • Overview

    ​Under general supervision, the Corporate Executive Assistant performs administrative work of a complex and confidential nature for an executive level officer. This team member has contact with other departments, as well as senior management and high-level officers both internal and external to GM Financial.

    Responsibilities

    JOB DUTIES

    • Prepare and distribute internal and external correspondence ensuring the integrity of confidential information - includes but is not limited to dictation, meeting minutes, memos, reports and other professional communication
    • Screen and route telephone calls while accurately recording and routing messages on a timely basis
    • Review and distribute incoming mail as well as collect and route all outgoing mail
    • Schedule and coordinate appointments, meetings, conferences and conference calls
    • Maintain and update electronic calendars and task lists for management assuring that complete information is available for all matters
    • Establish and maintain hard copy and/or electronic filing systems for departmental data, documents and other materials
    • Prepare and distribute professional quality documents, reports or presentations
    • Arrange all necessary travel arrangements that include airfare, lodging and rental car
    • Copy all invoices, and distribute to appropriate individual for approval, while handling any invoice problems
    • Promote a positive, cooperative and professional attitude when interacting with other departments, customers, dealerships and vendors

    Qualifications

    Knowledge

    • Administrative and clerical procedures and systems
    • In-depth knowledge of GM Financial operations, policies, staff, and procedures
    • Office equipment (eg, printers, telephones, copiers, fax machines, etc)
    • Thorough understanding of corporate secretarial and general office procedures
    • Customer service strategies and techniques (eg, handling customer complaints, checking for customer satisfaction)
    • Working knowledge of Microsoft Office products, Word, Excel, Outlook, Power Point, Access, and Project
    • Must have proficiency in a full range of office responsibilities and procedures

    Skills

    • Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties
    • Ability to multi-task and meet tight deadlines
    • Ability to type WPM
    • Ability to work independently
    • Ability to work independently with limited supervision
    • Advanced and accurate typing and word processing skills, with the ability to type + WPM
    • Advanced grammar, spelling and proofreading skills
    • Excellent oral and written communication skills
    • Excellent organizational skills
    • Handling confidential matters and information
    • Operating basic office equipment (eg, fax, copier, phone, etc)
    • Using basic software applications (eg, Outlook, Word, Excel, Lotus, Access, Internet, Email)

    Education

    • High School Diploma in related field or equivalent work experience required
    • Bachelor’s Degree and/or completion of secretarial courses preferred

    Experience

    • 5-7 years experience performing complex secretarial duties, with experience performing administrative duties for executive level management preferred
    • Experience interacting with and supporting senior and executive levels of management required
    • Demonstrated ability to work independently and accurately with attaining a high level of accountability required
    • Proven experience managing and prioritizing access to senior and executive levels of management required

    Work Conditions

    • Normal office environment
    • Ability to lift 20 lbs
    • Standard working hours 7:30 am to 4pm

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